Archives for posts with tag: word cloud

Not long ago, groups planning a festival or other large event had few effective ways to spread the word. And even fewer cost-effective ones.

Social media, and Twitter in particular, have changed that.

Based on work I just finished for a client that involved marketing, public relations and outreach for a major event, this post summarizes 10 steps any group can use to promote an event with Twitter.

These 10 steps lay out some solid basics for Twitterers unaccustomed to these tactics. And they would also make a good check list for those more familiar with using Twitter and related tools on the social web to influence and draw attention.

You need at least 3-4 weeks before the event, if possible.

Step 1. Prepare

In this phase, scout for the partners and people connected to the event who have the most influence online. Good indicators are the numbers of engaged and active followers they have on Twitter, as well as their scores from Kred or Klout. (I’m a fan. But both have detractors — however, that’s another post. )

The point is, you need to swiftly identify the folks to pull into the social campaign who will have the biggest impact as they promote the event on Twitter and through apps that work well with Twitter. Once those people are identified, contact them and make sure they are involved in planning the event promotion from the start.

Step 2. Pick a hash tag

This is not as easy as it might seem. The hash tag for the event is important because it will let you monitor Tweets about it and let fans and participants follow the Twitter conversations about the event.

The hash tag must:

  • be short
  • be easy to use/type
  • make sense

And the hash tag must not:

  • be used yet (check by searching options on Twitter)
  • be an acronym that is, or could be construed to be, profane (checking an urban dictionary is a good idea)

My suggestion isn’t just to monitor the Tweets using the hash tag, but also to track Tweets with the name of the group or event. When responding to those Tweets, you can add the hash tag for the event to spread awareness of it. Tweetdeck is handy for monitoring those mentions, as it allows several searches to be set up in columns right next to each other.

3. Start to Tweet

Now that you’ve got your most influential partners on board and a great, effective hashtag to use in all Tweets and mentions, you’re ready to start Tweeting. This could happen about two weeks before the event. Using a tool that lets you schedule Tweets is helpful. I really like Bufferapp and Hootsuite.

4. Create conversations

Automation can be helpful — you don’t want to swamp followers with Tweets at one time. But don’t rely only on that. Engage and interact with those who Tweet about the event or share the Tweets that you and your partners send. Create catchy Tweets that refer to the event’s highlights. Mention some of the influencers, and the event hash tag, of course. This encourages responses, sharing and interaction.

5. Keep it interesting

Sending out the same Tweet (or very similar versions) will bore followers, at first, and then annoy them. Mix it up. Send out some Tweets that offer a countdown to the day. Send others that tease highlights. Send others with a map or other interesting info. Send some with a question, like “What are you doing on ____?” (fill in the date of the event) and link back to a website with all of the details.

6. Use tools to drive more influence

The technology and apps that exist now to turbocharge the effectiveness of Twitter and enable smooth, frequent sharing are amazing. Twylah is a fabulous tool for amplifying Tweets and dressing them up so they are curated and presented in a magazine style. Scoop.it is also a great site for creating a customized magazine of links and Tweets. As traditional media cover the event, links to those articles could be added through Scoop.it. Make sure to mention the Twitter handles of partners, in addition to the event hash tag, when posting to encourage sharing.

7. Use art

As you send out a mix of Tweets, include art, such as the event’s graphic or logo. A pretty easy way to create art to Tweet is to make a tag cloud of words that characterize the event, using the logo for the shape of the cloud. Here is an example I did for this client’s event. Maps, guides to transportation (or street closures, if relevant) or the lineup of bands or other highlights can also work well.

8. Build promotion to a peak

The wonderful site Storify, which makes stories from Tweets and other social posts, is often used after an event to summarize it. However, it can also be used very effectively just before the event. Here’s the one I made the day before this client’s event. With Storify, you can gather the promotional Tweets that have been sent about the event. It can concentrate the excitement. And the Storify story can be easily shared, which also ramps up the social sharing. So make sure you mention others who can ReTweet.

9. Monitor and stoke engagement

On the day of the event, keep monitoring the hash tag associated with it and the names of the group hosting the event as well the name of the event. Respond to Twitterers who are talking about the event. Keep the conversation going by asking those folks to Tweet about their favorite aspect of the event. Then share those. Monitoring also alerts you to trouble spots. Are lines too long? Are the bathrooms unkempt? People will often Tweet about that. Deal with any complaints, proactively. You can acknowledge and respond through Twitter.

10. Afterwards, take stock

Assess what worked and what to improve upon for next time. Hashtracking is a great site for providing information about impressions on Twitter that specific hash tags received. For the 24 hours surrounding Discover Gordon Square Arts District Day on June 9, there were more than 128,000 impressions of #GordonSquare!

I’d love to hear the ways you’ve used Twitter to promote an event.

This post breaks down the steps for promoting an event on Twitter, making them easier to digest. But if you’re new to Tweeting, it might still feel overwhelming. If so, pull in someone more seasoned in social media to help.  You can find me on Twitter here.

Fans of my blog know I love word clouds.

I use them in presentations, blog posts and even in reports. They show the proportional use of words, in a graphic form. And word clouds can give real power, visually, to analysis.

I decided to see what my Tweets looked like in a word cloud. Tagxedo has a great tool for this, which allows customization in many ways, including the word cloud’s layout, color, fonts and shape.

Using the tools on the site, I typed in my Twitter ID and downloaded information from my Tweets. I chose to remove (or to skip, as it’s called on the site) Twitter handles, so the words in the graphic included only those within my Tweets. Then, I played around with aesthetic aspects, picking fonts, colors and a shape I liked…

…a quote!   

With the specifications I chose, Tagxedo’s tool created a visual representation of my Twitter stream — what I Tweet, ReTweet, post and comment on in chunks of 140 characters or less! While simple and fun to do, this exercise actually serves a very useful purpose: it is, essentially, a visual representation of my brand on Twitter.

What about yours? Does it look like and say what you want it to?

Word clouds captivate. They show concepts in ways that allow our brains — already saturated with information — to take in, quickly, the relative importance of the components. Proportion, font, color, orientation: they can all add to that clarity.

For presentations, I sometimes use a word cloud to clarify, or emphasize, a point. It’s effective for summarizing analysis. A word cloud can illustrate data in a way that bullet points, or even a graphic, can’t.

Word clouds, though, have to be used judiciously in reports or presentations. Overuse dilutes their impact.

Still, I think word clouds can grip an audience and hold their attention as they take in, and mull and process, the information displayed.

Wordle is one free resource for making them. This site also allows users to share or print the word clouds they create. Or, to open them in a new window and, say, take a screen shot to embed in a document. It takes some practice to get the layout, font and look of a word cloud you’re building to appear clear and engaging. But, after making a few word clouds, the knack comes and making them is not too hard. With Wordle, a word cloud can be inserted into a document or presentation, such as Prezi (which is what I use now, having abandoned Power Point.)

For fun, I created a word cloud for the phrase Social Media and inserted it at the end of this post. It includes most of the descriptions and functions I associate with the term. What words would you add?

I’m eager to hear your thoughts, including ideas about using a word cloud in a client or business presentation.

This word cloud shows just some of the aspects and functions of social media